JOB BRIEF (PURPOSE)

• The Executive Admin Business Analyst will provide high-level administrative support to the executive leadership team and its organization and fulfill business analyst duties on strategic initiatives reporting, business development, marketing, and branding. This role requires a proactive individual with exceptional organizational skills, analytical abilities, and a keen eye for detail.

ESSENTIAL JOB FUNCTIONS

• Administrative Tasks:
  • Manage executive schedules, including meetings, appointments, and travel arrangements
  • Coordinate and organize meetings for onsite and offsite events, including preparing agendas and minutes
  • Prepare and edit correspondence, reports, and presentations
  • Support the development and coordination of training events
  • Assist with employee onboarding and offboarding
  • Catering for department events including external reservations

• Executive Reporting:
  • Compile management reports monthly
  • Portfolio summary reporting inputs quarterly
  • Develop and maintain dashboards and reports to track key performance metrics
  • Collaborate with various departments to gather and analyze data
  • Prepare detailed reports and presentations based on analysis
  • Responses to third party and vendor questionnaires

• Business Development:
  • Update new business reports monthly
  • Maintain and coordinate business review reports quarterly
  • Coordinate the execution of securitization documents
  • Coordinate legal documentation for new business
  • Assistance with RFPs and proposals
  • Projections and reporting presentations
  • Pipelines for new business and expansions
  • Competitor/Industry Reporting

• Marketing and Branding:
  • Produce and update ongoing presentations for various needs
  • Ensure branding is consistent for internal and external communications
  • Coordinate marketing events and communicate with clients regarding the agenda and any schedule updates before and during the events
  • Coordinate meetings and events with third-party vendors 
  • Client gifting

REQUIRED QUALIFICATIONS

• Minimum of 3 years of experience in an executive assistant or business analyst role
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Highly organized with the ability to manage multiple priorities and tasks
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team
• Discretion and confidentiality in handling sensitive information

PREFERRED QUALIFICATIONS

• Background in commercial real estate
• Familiarity with real estate terminology and processes
• Ability to read and interpret loan documents
• Experience with human resource system Workday
• Experience with systems for market analysis and property research (CoStar, Trepp)
• Experience with software for managing client relationships and tracking interactions (Jiffle, Salesforce)

EQUIPMENT USED

• Company provided computer
• Standard office equipment (phone, fax, copier, calculator)
• Software: Microsoft Office Suite, Teams Meetings

TRAINING REQUIRED

• On-the-job training
• Continuing and ongoing training as needed

Apply here.