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Fiscal and Operations Coordinator

Fiscal and Operations Coordinator

Accounting Non-profit


About This Role:

K- State Olathe is seeking qualified applicants for a Fiscal and Operations Coordinator position. This is a dynamic position that assists in the direction and coordination of the operational, personnel, fiscal, logistical and managerial activities of the K-State Olathe campus. It also performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas ensuring the university funding is appropriately monitored and accounted for within guidelines supporting the campus. Organization and coordination of workflows is essential. In order to meet and exceed the expectations of the diverse groups integral to the success of the campus, this position will require an individual that has a strong work ethic, is personable, adaptive, creative, innovative, and organized.

The incumbent will require a high level of organization, the ability to prioritize multiple competing priorities, critical thinking skills, and commitment to meeting deadlines. The Fiscal and Operations Coordinator plays an active role in collecting the information for developing the yearly budget as well as monitoring and tracking expenditures throughout the year assisting with annual audits.

This position works with individuals across the campus as well as vendors and clients in order to provide fiscal and administrative support on a wide variety of programs, initiatives, and events. Responsibilities include:

Financial Transactions and Operations

  • Support the day-to-day operation of fiscal processes, including the integrity, timeliness, and compliance of financial accounting transactions and records
  • Prepare fiscal transactions for a variety of transaction types, including accounts payable/receivable.
  • Successfully navigate and utilize multiple systems in the preparation of fiscal transactions.
  • Process and reconcile bank deposits. Manage multiple accounts pertaining to various checking, money management, and bond accounts.
  • Support daily business activities, as well as inventory management and asset tracking systems.
  • Assist campus leadership in the preparation of annual budgets. Also assist in monitoring budget performance throughout the year.
  • Identify, recommend, and execute process improvements/efficiencies as they relate to the fiscal or operational aspects of a wide variety of programs
  • Support the Director of Business and Finance Services in meeting audit information requests in a timely and accurate manner.
  • Demonstrate critical thinking and problem-solving skills in day-to-day responsibilities and other projects as assigned
  • Collaborate with individuals campus-wide to understand programmatic needs from a fiscal and operational support standpoint and work with the Director of Business and Finance to ensure needs are met

Contract Administration

  • Maintain and manage files on all leases, contracts, and other legal documents; correspond with legal counsel when necessary
  • Review and follow up on existing contracts
  • Research/background new vendors
  • Manage payment schedules and actions (check requisitions, invoice payments, international wires) and meet with individuals as needed to confirm satisfactory execution
  • Assist on purchase orders for project materials as needed


  • Assist in managing and reporting on key metrics including enrollment, credit hours, and budget status
  • Ensure compliance with university policies and procedures for various accounting transactions
  • Communicate verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; answer direct questions about policy and procedure issues
  • Assist in the development of new procedures as needed for accounting and operational functions; conduct ongoing, regular review of existing procedures
  • Collaborate with University employees on other campuses to seek efficiencies and ensure best practices

Handle special projects and assignments from the Director of Business and Finance Services as needed. Also, handle other functions as the job requires to meet the needs and promote the success of the campus.

Working Relationships

This individual reports to the Director of Business and Financial Services and will interact primarily with the senior leadership team, research programs, and program leaders on the Olathe campus.

This position requires working in a team environment. The activities and scope of this position will require interaction with outside contacts and entities on a continual basis. This position will interact on a regular basis with a broad scope of diverse individuals.

Why Join Us:

Kansas State University’s Olathe campus was launched in April 2011 and is the third and newest campus in the university’s system. The campus is located in Johnson County and the Greater Kansas City metro area. The campus is a strategic partner of the Johnson County Education and Research Triangle, which was created in 2008 when residents invested in the county's future by voting for a one-eighth cent sales tax. The proceeds from this tax generate more than $20 million a year to fund higher education through a unique partnership among Johnson County, the University of Kansas and Kansas State University.

K-State Olathe provides a unique work culture that offers a variety of professional development opportunities and a community building committee to organize campus wide activities that have included social gatherings, service opportunities and team building workshops. Professional development opportunities on campus and in the community that employees regularly participate in are: employee tuition assistance for academic programs, on campus lunch and learns, professional development workshops on campus, Leadership Olathe, and various regional Chamber activities.

Kansas State University offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, paid time off – vacation, sick, and holidays. To see what benefits are available, please visit:

We Support Diversity and Inclusion:


Worksite Options:

Kansas State University embraces diversity and inclusion. The university actively seeks individuals who foster a collegial environment and cooperative interactions with coworkers, students, and others. The University is dedicated to promoting the Principles of Community.

This position will be eligible for a hybrid work arrangement at the discretion of the Director of Business and Finance Services once required training is complete and the individual has demonstrated the ability to successfully perform assigned duties independently.

Visit this link for K-State’s guidance and policies on remote work and flexible work arrangements.  Remote work agreements are required for all flexible work arrangements and are subject to review.

What You’ll Need to Succeed:

Minimum Qualifications:

Bachelor’s degree, and one to three years relevant experience; or a minimum of 9 years of relevant work experience.

Preferred Qualifications:

  • Strong interpersonal and communication skills and the ability to communicate effectively with a wide range of individuals and constituents.
  • Strong critical thinking, problem solving, and organizational skills; the ability to work independently; and a high level of attention to detail.
  • Ability to effectively handle competing priorities and stringent deadlines.
  • Experience working in and adapting to multiple systems.
  • Proficiency in Microsoft Office Suite and experience with other applications such as Adobe Pro, Visio, Tableau, etc.
  • Commitment to working as part of a team and contributing to a positive team atmosphere.

Other Requirements:

Applicants must be currently authorized to work in the United States at the time of employment.

How to Apply:

Applicants must provide a cover letter, resume, and contact information for three current professional references.

Application materials must be submitted online to be considered. 

For question regarding the position, please contact Meagan Sadler, Director of Business and Finance,, (913.307.7302)

For questions regarding the recruitment process, please contact Roberta Robinson, Human Capital Manager, at (913.307.7316).

Screening of Applications Begins:

Immediately and continues until position is filled.

Anticipated Hiring Pay Range:

$50,000 - $55,000

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability or status as a protected veteran.

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

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